RoomCast
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Quiet or sensory room - participate from this quiet space
Many events set aside a quiet room or sensory-friendly space. People step out of the main hall for calm, but they still want to follow the talk or service. RoomCast streams the hall sound over Wi‑Fi so they can listen on phones and earbuds without turning the quiet room into another loud PA zone.
Why do phones fit a quiet room?
- Personal volume — each person sets earbuds to a level that works for them.
- No extra speaker noise — the quiet room stays quiet for others who are resting or regulating.
- Come and go — join or leave the stream whenever they need to return to the hall.
How do I set it up?
- 1
Same broadcast as the main room
One Mac in the hall (or AV booth) feeds RoomCast from the desk or a mic. One QR poster works for the hall, overflow, parents’ room, and the quiet room.
- 2
Wi‑Fi in the quiet room
Phones need the same local network as the Mac. Check coverage in that room before the event.
- 3
Invite people clearly
Put a small sign in the quiet room: “To follow along, join this Wi‑Fi and scan for audio on your phone.” Offer spare earbuds if you can.
What tips help hosts?
- Prefer earbuds over a shared Bluetooth speaker here — a speaker can undo the point of a quiet space (see overflow with a Bluetooth speaker when a speaker is appropriate).
- About 50 phones on a modern Wi-Fi router can listen at once across the whole event, not per room. The real number depends on the router, other traffic on the network, distance and walls, and the quality setting.
- Expect a delay that is usually around half a second, even on busy Wi-Fi, versus the stage.
- This is a practical listening path. It is not a clinical sensory programme or a substitute for accessibility plans your venue already requires.
What else should I read?
- Overflow & parents’ room — side rooms that still need the talk.
- Hard of hearing without a hearing loop · Worship / service audio
Free Mac app · listeners use the browser · local Wi‑Fi
More questions? Read the RoomCast FAQ →